Top tips for organising an incentive day

Taking your employees out of the office and away from the hustle & bustle for a team inventive day is an effective way to offer your staff a forum for sharing ideas, building relationships and creating positive attitudes regarding work.  Whether the away day is designed to strengthen relationships, incentivise employees or simply reward your team, it is important to organise it to suit your staff members. Here we share our top tips for organising your incentive day. 
 
Numbers are key
Before you book your venue make sure you get an idea of numbers. Once you have an estimated number of attendees call up your preferred venue and see what they can offer for that amount of delegates.
 
Hotels, for example, can host a variety of team building activities however some are more suited to a higher number of delegates while others offer a more intimate venue ideal for a small team. If you have a clear idea of the number the hotel should be able to advise on what they think would work best for you. 
 
Involve your attendees 
Before booking be sure to ask your staff what they hope to gain out of an incentive away day. Do they want to build working relationships, meet staff members from different departments or just concentrate on enjoying themselves? Involving your staff at the beginning of the process could not only highlight new aims you may not have considered, but could also encourage them to attend the event. 
 
Provide plenty of notice 
Inviting your staff to an incentive day a month before isn’t the best idea as meetings, holidays and work commitments will always get in the way. Although it’s true that you can never please everyone when it comes to the date, giving your delegates as much notice as possible will certainly decrease the amount of declines you receive.   
 
Suitable activities 
Selecting a range of suitable activities for your employees to take part in is vital. Make sure that you choose something everyone is able to do, the last thing you should be doing is alienating attendees based on fitness levels, strength or gender. Team building exercises such as quad biking, cocktail making, segways, clay pigeon shooting, archery and treasure hunts are all options you may like to consider.  
 
Location benefits 
Choosing the right venue and location should also be an important consideration. Hotels have proved to be the most popular choice because of their on-site facilities and accommodation. Make sure you also look at the added extras your venue may offer such as refreshments throughout the incentive day or reduced accommodation rates. The extras can sometimes make an event even more popular and successful. 
 
Welcome feedback 
Asking for feedback is one of the most important things you can do following an incentive day. Your employees’ opinions count and it could help you when organising your next event. Feedback can also assist when you are organising other work events such as meetings and conferences. 
 
For more information about Elite Hotels and how their corporate advisers can help you with your meetings, incentives, conferences, or events, please visit our meetings pages online. 
 
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