Planning the perfect meeting in 2015

The perfect venue is booked for your next meeting and the invitations have been sent out to all of your delegates. Now it’s time to focus on assuring your meeting plan is seamless – from agenda to refreshments. 
 
Although having a perfect location and a good amount of attendees are vital to a successful meeting or conference, planning the event is also just as important, after all, good meetings do not happen by accident, they are a result of good planning. Here we take a look at some of the top tips for organising the perfect meeting or conference. 
 
Define the purpose of your meeting or conference 
In order to host an effective meeting you firstly need to define the purpose of the meeting.  It could be an annual conference or it could be an incentive and motivational meeting, either way, if you aren’t clear on the message, your delegates won’t be either.  Having a clear message will also help you structure your meeting in order to get the most out of the time you have. 
 
Don’t forget the importance of breaks
Having regular breaks during your event is essential to an effective and productive conference. By bombarding your delegates with information without allowing them time to digest it, may lead to an unproductive and wasteful meeting.  Allowing your attendees to get fresh air and refreshments during these breaks will allow them to refuel their brains and bodies ready for the next stage of the meeting.
 
Make the most out of your venue
If you have already chosen a hotel for your off-site meeting or conference make sure you make the most of the facilities available. All Elite hotels offer outdoor and indoor activities plus renowned leisure facilities, which could be an effective way to break up your meeting or conference. If you don’t necessarily want your attendees disappearing for an hour to receive a spa treatment or a round of golf, most hotels provide the perfect location for a relaxing walk or even a team building exercise.  
 
Food for thought…
One of the many positives about hosting a meeting or conference at a hotel, is the onsite refreshments available. Providing your attendees with refreshments during the meeting and lunch after the meeting is an effective way to keep their spirits up and brains fuelled. Alongside the standard tea, coffee and biscuits, try adding fruit, healthy bars and smoothies to help keep your delegates refreshed and alert. 
 
For more information about Elite Hotels and how they can help you with your meetings, incentives, conferences, or events, please visit our meetings pages online. 
 
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Monday 12th January 2015